Privacy Policy

1. Who We Are

AXIA RECRUITMENT & TALENT SEARCH LIMITED is a specialist executive search and recruitment consultancy providing executive search, professional recruitment and related advisory services.

Company Name
AXIA RECRUITMENT & TALENT SEARCH LIMITED
Company Number
16504913

Registered Office
Cubix Borehamwood
5 Oaks Court
Warwick Road
Borehamwood
England
WD6 1GS

Email
info@axia-search.com

For the purposes of applicable data protection legislation, AXIA RECRUITMENT & TALENT SEARCH LIMITED is the Data Controller responsible for determining how personal information is collected, processed and stored.

2. Scope of this Privacy Policy

This Privacy Policy applies to individuals who interact with Axia-search, including:
• Candidates registering with us or applying for employment opportunities
• Individuals submitting CVs through our website or by email
• Clients and prospective clients using our recruitment services
• Individuals making enquiries through our website or other communication channels
• Visitors to our website
This Privacy Policy does not form part of any contract between you and Axia-search. We may update this Policy periodically to reflect changes in legislation, technology or our business operations.

3. Our Commitment to Responsible Recruitment

Recruitment depends upon confidence, discretion and integrity.
We understand that the information entrusted to us is often personal, commercially sensitive and integral to significant career and business decisions. For that reason, we are committed to handling personal information responsibly and only for legitimate recruitment and business purposes.
Our consultants are expected to maintain the highest standards of confidentiality and professionalism throughout every stage of the recruitment process. We only collect information that is relevant to providing our services and we seek to ensure that all personal information remains accurate, secure and appropriately protected.
Our approach to data protection reflects the same principles that guide our recruitment services: quality, integrity, insight and long-term relationships.

4. Information We Collect

The personal information we collect will depend upon how you engage with Axia-search.
Candidate Information
If you register as a candidate, submit your CV or apply for a vacancy, we may collect information including:
• Full name
• Postal address
• Telephone number
• Email address
• Curriculum Vitae (CV)
• Employment history
• Qualifications and professional memberships
• Salary expectations
• Notice period and availability
• Career preferences
• References (where appropriate)
• Right to work documentation where legally required
• Identification documents where necessary during the recruitment process
• Information contained within correspondence with us
Where appropriate and permitted by law, we may also collect publicly available professional information, including information from LinkedIn and other recognised professional networking platforms.
Client Information
If you engage Axia-search as a client or prospective client, we may collect:
• Contact names
• Business email addresses
• Telephone numbers
• Company details
• Recruitment requirements
• Vacancy specifications
• Information relating to recruitment assignments
• Communications relating to our services

Website Information
When you visit our website, we may collect information such as:
• Contact form submissions
• CV uploads
• Job applications
• General enquiries
• Technical information required to operate and secure the website
At the time of publication, Axia-search does not use website analytics or behavioral tracking technologies. Should this change in the future, this Privacy Policy and our Cookie Policy will be updated accordingly.

5. How We Collect Information

We collect personal information directly from you whenever possible.
This may include information provided when you:
• Submit a CV through our website
• Apply for a vacancy
• Register your interest in future opportunities
• Contact us via email
• Complete an online enquiry form
• Speak with one of our consultants
• Meet with us in person
• Provide information during the recruitment process
We may also obtain information from trusted third-party sources where appropriate, including:
• Professional networking websites such as LinkedIn
• Recruitment platforms and job boards
• Referrals
• Former employers or referees (with your knowledge where appropriate)
• Publicly available professional information
We only collect information that is relevant to providing recruitment and related advisory services.

6. How We Use Your Information

We use personal information to deliver our recruitment services effectively and responsibly.
Depending on your relationship with Axia-search, your information may be used to:
• Assess your suitability for employment opportunities
• Match candidates with appropriate vacancies
• Introduce candidates to prospective employers
• Communicate regarding recruitment opportunities
• Arrange interviews and recruitment processes
• Verify qualifications or employment history where appropriate
• Manage recruitment assignments on behalf of clients
• Respond to enquiries submitted through our website
• Maintain records of our business relationships
• Comply with legal and regulatory obligations
• Improve the quality of our recruitment services
Where you have expressed an interest in future opportunities, we may also contact you regarding positions that we believe are relevant to your experience, skills and career aspirations.
We do not sell personal information to third parties, nor do we use personal information for unrelated marketing purposes.

7. Our Recruitment Philosophy

Our objective is not simply to fill vacancies, but to facilitate successful long-term appointments that benefit both our clients and the professionals we represent.

We take a consultative approach to recruitment, investing time in understanding organisations, individuals and the wider market before making recommendations. This allows us to deliver considered introductions based on capability, experience, culture and long-term potential rather than solely on technical qualifications.

This philosophy also influences how we handle personal information. We collect only what is necessary, use it responsibly, and treat every candidate’s and client’s information with the same level of professionalism, discretion and care that underpins our recruitment process.

8. Technology & Responsible AI

Axia-search embraces technology to enhance the quality, efficiency and accuracy of our recruitment services while maintaining the personal, consultative approach that defines our business.
As part of our recruitment process, we may use advanced technologies, including artificial intelligence (AI) and cloud-based recruitment platforms, to assist with activities such as:
• Candidate identification and talent mapping
• Skills and experience matching
• CV and profile analysis
• Market research and recruitment insights
• Recruitment administration and workflow management
• Improving the efficiency and consistency of our recruitment processes
These technologies are designed to support our consultants, not replace them.
All recruitment decisions, candidate recommendations and introductions are reviewed and made by experienced recruitment professionals. We do not rely solely on automated decision-making to determine a candidate’s suitability for employment opportunities.
Where AI-assisted technologies are used, they operate alongside professional judgement to improve the quality of our services while ensuring fairness, transparency and appropriate human oversight.

9. Lawful Basis for Processing

Under the UK General Data Protection Regulation (UK GDPR), organisations must have a lawful basis for processing personal information.
Depending on the circumstances, Axia-search processes personal information under one or more of the following legal bases.
Consent
In certain circumstances, we rely on your consent to process personal information.
Examples include:
• Registering your interest in future employment opportunities
• Receiving recruitment updates where consent is required
• Processing certain categories of personal information where explicit consent is necessary
Where processing is based on consent, you may withdraw that consent at any time. Withdrawal of consent will not affect the lawfulness of processing carried out before consent was withdrawn.

Contract
We process personal information where it is necessary to:
• Take steps at your request before entering into an agreement
• Deliver recruitment services you have requested
• Manage recruitment assignments
• Facilitate introductions between candidates and prospective employers

Legitimate Interests
Much of our recruitment activity is carried out on the basis of our legitimate interests.
These include:
• Matching suitable candidates with relevant opportunities
• Managing client recruitment assignments
• Maintaining relationships with candidates and clients
• Responding to enquiries
• Improving our recruitment services
• Protecting the security and integrity of our systems
Whenever we rely on legitimate interests, we carefully consider the impact on your rights and freedoms to ensure that our interests do not override your privacy.

Legal Obligations
In some circumstances we are required to process personal information in order to comply with legal or regulatory obligations.
This may include:
• Right to work verification
• Fraud prevention
• Regulatory compliance
• Responding to lawful requests from public authorities
• Maintaining records required by law

10. Sharing Your Information

Recruitment is a collaborative process and, where appropriate, personal information must be shared with relevant third parties in order to provide our services.
We only share personal information where there is a legitimate business reason or a legal obligation to do so.
Depending on the circumstances, we may share information with:
• Prospective employers
• Existing clients
• Professional advisers
• Cloud-based recruitment platforms and CRM providers
• IT service providers
• Secure cloud storage providers
• Identity verification providers (where applicable)
• Regulatory or governmental authorities where required by law
Every organisation processing information on our behalf is expected to maintain appropriate security standards and comply with applicable data protection legislation.
We do not sell personal information to third parties.

Candidate Information
Where you register with Axia-search as a candidate, your information may be presented to prospective employers where we believe there is a suitable recruitment opportunity.
Whenever appropriate, we seek to discuss opportunities with candidates before presenting their information to a client.
Our objective is to ensure that candidate introductions are relevant, considered and aligned with your experience, career aspirations and professional interests.

11. International Transfers

Axia-search provides recruitment and related advisory services across multiple jurisdictions.
As part of our services, personal information may occasionally be transferred to organisations located outside the United Kingdom where recruitment assignments, candidates or clients are based internationally.
Whenever information is transferred internationally, we take appropriate measures to ensure that personal information continues to receive an appropriate level of protection.
These safeguards may include:
• Standard contractual clauses
• Contractual confidentiality obligations
• Transfers to countries recognised as providing an adequate level of data protection
• Other lawful transfer mechanisms recognised under applicable data protection legislation

12. Data Security

Protecting personal information is fundamental to the way we operate.
We maintain appropriate technical and organisational measures designed to safeguard personal information against accidental loss, unauthorised access, misuse, alteration or disclosure.
These measures include, where appropriate:
• Secure cloud-based recruitment platforms
• Encrypted data transmission
• Password-protected systems
• Role-based access controls
• Multi-factor authentication where available
• Regular software updates
• Secure data backups
• Confidentiality obligations for staff and trusted service providers
Access to personal information is restricted to individuals who require that information to perform their professional responsibilities.
All staff are expected to handle personal information responsibly and in accordance with our internal data protection procedures.

13. Data Retention

We retain personal information only for as long as it is reasonably necessary to fulfil the purposes for which it was collected.
The appropriate retention period depends upon:
• The nature of the recruitment relationship
• Ongoing recruitment opportunities
• Legal and regulatory obligations
• Legitimate business requirements
• Any applicable limitation periods
Where we no longer have a legitimate reason to retain personal information, we will securely delete or anonymise that information.
Candidates may request that their information be updated or removed at any time, subject to any legal obligations requiring continued retention.

14. Confidentiality

Confidentiality is central to the professional services provided by Axia-search.
We recognise that recruitment often involves commercially sensitive business information and personal career decisions. Our consultants are expected to manage all information with discretion and professionalism throughout every stage of the recruitment process.
We only provide access to personal information where there is a legitimate business need, and we continuously review our procedures to ensure information remains protected.
Maintaining the confidence of our candidates and clients is fundamental to the long-term relationships upon which our business is built.

15. Your Rights

Under applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR), you have a number of rights in relation to your personal information.
Depending on the circumstances, these rights include the ability to:
Access Your Information
Request confirmation that we are processing your personal information and obtain a copy of the personal information we hold about you.
Correct Your Information
Request that inaccurate or incomplete personal information is corrected or updated.
We encourage candidates and clients to notify us of any changes to ensure our records remain accurate and up to date.
Request Erasure
In certain circumstances, you may request that we delete your personal information.
This right is not absolute and may be limited where we are required to retain information to comply with legal obligations or to establish, exercise or defend legal claims.
Restrict Processing
You may request that we temporarily restrict the way we process your personal information while certain issues are investigated.
Object to Processing
Where we rely on our legitimate interests as the legal basis for processing, you have the right to object if you believe your interests or fundamental rights override those legitimate interests.
We will carefully consider every objection and respond in accordance with applicable data protection legislation.
Data Portability
Where technically possible and legally applicable, you may request a copy of your personal information in a structured, commonly used and machine-readable format.
Withdraw Consent
Where processing is based upon your consent, you may withdraw that consent at any time.
Withdrawal of consent will not affect the lawfulness of any processing carried out before consent was withdrawn.

16. Marketing Communications

From time to time, Axia-search may contact candidates and clients with information relating to:
• Recruitment opportunities
• Recruitment services
• Industry insights
• Business updates
• Career opportunities
• Services that we believe may be relevant to your professional interests
Where required by law, we will obtain your consent before sending marketing communications.
Where we rely upon our legitimate interests to communicate relevant recruitment opportunities, we will always seek to ensure those communications are appropriate and proportionate.
You may opt out of receiving marketing communications at any time by contacting us or by following the unsubscribe instructions included within our communications where applicable.
Operational communications relating to active recruitment assignments, applications or ongoing business relationships may still be sent where necessary.

17. Third-Party Websites

Our website may contain links to third-party websites, professional networking platforms or external resources.
Once you leave the Axia-search website, we are not responsible for the privacy practices, security or content of external websites.
We encourage you to review the privacy policies of any third-party websites before submitting personal information.

18. Contacting Us

If you have any questions regarding this Privacy Policy, the way we process your personal information or wish to exercise any of your rights, please contact us.

AXIA RECRUITMENT & TALENT SEARCH LIMITED
Company Number: 16504913
Registered Office:
Cubix Borehamwood
5 Oaks Court
Warwick Road
Borehamwood
England
WD6 1GS
Email:
info@axia-search.com

We will respond to requests relating to personal information within the timeframes required by applicable data protection legislation.

19. Complaints

If you believe we have not handled your personal information appropriately, we encourage you to contact us in the first instance so that we have the opportunity to investigate and resolve your concerns.
You also have the right to lodge a complaint with the relevant supervisory authority responsible for data protection in your jurisdiction.
For individuals located in the United Kingdom, this is the Information Commissioner’s Office (ICO).
Further information can be found at:
www.ico.org.uk

20. Changes to this Privacy Policy

We may update this Privacy Policy periodically to reflect changes in:
• Applicable legislation
• Regulatory guidance
• Technology
• Our recruitment services
• Business operations
The latest version will always be published on our website together with the date on which it became effective.
Where significant changes are made, we may also notify affected individuals where appropriate.

Our Commitment to Responsible Recruitment

At Axia-search, we believe exceptional recruitment is founded on trust, professionalism and long-term relationships.
The personal information entrusted to us represents careers, organisations and opportunities that deserve to be handled with care, discretion and integrity. We are committed to maintaining the highest standards of confidentiality while continually investing in the people, technology and processes that enable us to deliver a professional, transparent and responsible recruitment service.
Whether you are a candidate exploring your next opportunity or an organisation seeking exceptional talent, you can be confident that your information will be treated with the same respect and professionalism that underpins every aspect of our business.